Iron Cove Solutions Kickstarts its Managed Migration Service with a Smooth Migration to Dropbox
“We needed a mapping tool to replicate the local structure to Dropbox. Tervela accurately maps and moves permissions and files in real-time. Most services can’t do this mapping or do not have the tools to address permissions incompatibilities between Dropbox and on-premises systems” – Patrick Monahan, Owner/CEO, Iron Cove Solutions.
Iron Cove Solutions has been providing cloud services since 2005. Iron Cove deploys affordable cloud services for businesses to enhance IT operations through cloud services. Iron Cove holds Microsoft Silver Certifications in Cloud, and SMB and is also certified by Okta and Dropbox.
One of Iron Cove’s largest customers is a pioneer in cloud corporate performance management (CPM) solutions with over 500 employees. The company relies on Iron Cove to deliver innovative, cloud-first solutions to drive operational efficiency and help grow the business.
The Good Problem
As its momentum accelerated, the company accumulated five terabytes of business-critical data with an enormous and rigid folder structure that did not allow for sharing amongst users. The IT team was constantly moving folders around so that people could work on them together as needed – a method that was highly inefficient. Recognizing the limitations on employee collaboration and the demands placed on the IT team, Iron Cove’s client decided to adopt Dropbox Enterprise. But before the new platform could be rolled out and activated, a massive amount of data would need to be migrated to it first.
The company wanted the migration to be seamless, so much so that its employees would not even notice that a transition was taking place. This is known as a “silent deployment,” allowing workers to continue their jobs without disruption as their accounts are activated, data is moved, and permissions are configured. With close to 500 user accounts, the precise migration of mapped data to Dropbox would need to be simple, efficient, and precise.
Driving the Migration
Iron Cove Solutions was selected as the Dropbox deployment partner to choreograph and oversee the migration. Iron Cove first scoped the current use and set-up of the existing file server, Iron Cove then evaluated migration solutions to pull the data from the local file server and move it into Dropbox. That’s when Dropbox recommended Tervela’s Cloud FastPath, a Dropbox Premier Partner.
Cloud FastPath: Making Migration Seamless
Tervela began with a discovery stage to understand the customer’s needs and challenges. Migrating large amounts of data with security and predictability requires thorough planning. To get a better understanding of what existed on the source system Iron Cove installed Cloud FastPath’s on-premises agent on the server which housed the employee’s files. Iron Cove extensively used Cloud FastPath’s pre-migration analytics features before and during the migration to help identify segments of content for the migration as well as identify any potential errors.
Cloud FastPath’s ability to analyze folder hierarchies and replicate both their structures and permissions was critical to ensuring that the Dropbox deployment echoed the organization of the retiring file server. This helped provide a familiar environment for the employees at cutover.
Once any errors were categorized, the team could diagnose the root cause of any problem folders, fix them locally and then rerun the diagnostic feature to ensure a successful migration – before moving a single file.
Iron Cove used Cloud FastPath’s scheduling feature to move data at a higher rate during business downtime and weekends, and a lower rate during hours of operation. This business-friendly schedule was imperative to pull off the silent deployment.
“We needed a mapping tool to replicate the local structure to Dropbox. Tervela accurately maps and moves permissions and files in real-time. Most services can’t do this mapping or do not have the tools to address permissions incompatibilities between Dropbox and on-premises systems.” – Patrick Monahan, Owner/CEO, Iron Cove Solutions.
A Successful Cloud Consulting Partner and a Customer on Track for Successful Collaboration
In less than 30 days, the customer’s five terabytes of data was migrated along with the corresponding metadata and permissions – seamlessly and silently. End users quickly began using Dropbox for an elevated level of collaboration which will support years of continued growth and success.
Of the many capabilities of Cloud FastPath Iron Cove felt the greatest value was in having a constant window into the entire migration process. The team always knew exactly where the data was and where it was going.
“We are firm believer in providing real-time information to clients. Cloud FastPath enabled us to deliver tremendous visibility into this migration, and that allowed us to update our client at every point in the process.” – Patrick Monahan, Owner/CEO, Iron Cove Solutions.
Iron Cove Solutions has been providing cloud services since 2005. Iron Cove deploys affordable cloud services for businesses to enhance IT operations through cloud services. Iron Cove helps lower cost, enhance capabilities, streamline deployment and provide cloud support of those services.
Iron Cove hold multiple certifications in Microsoft, Okta and Dropbox. This means we have staff who have deployed, managed, tested on the requirements established by those firms.