Top Five Office 365 Security Features and Disasters They Could’ve Prevented
For many, security is the ultimate concern when it comes to cloud migration. While the cloud offers clear advantages over on-premises servers in terms of storage and collaboration, organizations are often hesitant to make the leap, because they worry that migration to the cloud will leave their data vulnerable. This concern has become especially prominent in the shadow of GDPR, as organizations face the prospect of heavy penalties should they inadequately protect user data. Often, organizations fear that a move to the cloud means sacrificing security for increased flexibility, jeopardizing sensitive data for the chance to seize on new technologies. Many times, cloud migration seems like a trade off, and a trade-off that–in the age of increased regulations for compliance–is simply not worth it.
Luckily, that’s not the case. When it comes to cloud solutions, many platforms offer a legion of features and functionalities that ensure the protection of user and organization data. Perhaps most advanced among these is Microsoft’s Office 365 platform, which has rolled out a host of new tools to help subscribers protect themselves from cybersecurity threats.
At Cloud FastPath, it is our goal to ensure that organizations get the very most out of the cloud–that they discover the best solution for their unique and dynamic needs. As such, we are happy to bring you what we consider the Top 5 Best Security Tools in Office 365!
OneDrive for Business File Restoration and Ransomware Protection
Ransomware is one of the most insidious threats to any organization’s cyber-security, especially because of how well some individuals have learned to hide it and how quickly it can take effect. However, understanding this, Office 365 provides users with unprecedented file restore tools that allow them to instantly revert back to previous, non-corrupted versions of files within moments of a experiencing the effects of a threat. Corrupted versions of documents are instantly expunged, and the prior, safe version reinstated. This means that users have the immediate capability to neutralize the dangers of ransomware, giving organizations one more tool in their arsenal for cyber-security, and robbing cyber-threats of a major weapon in theirs.
Since the NHS in Britain had to spend £150 million to beef up their security after the devastating but “unsophisticated” attack from the WannaCry virus –which captured sensitive data and held it captive–no organization can laugh at the threat of ransomware. Analyses of the WannaCry incident in Britain have suggested that fundamental IT security practices could have prevented the attack. Office 365 takes these threats seriously, and provides you with the basic yet effective tools you need to prevent them.
Recognizing Suspicious Links
Suspicious and infected links are one of the easiest ways for cyber-criminals to prey on an organization. They offer a simple gateway for threats like malware to take advantage of unsuspecting users. With Office 365, however, admins have the ability to vet and check links so that they can quickly detect if those urls are dangerous or fraudulent. As a result, Office 365 makes it far more difficult for threats to enter any organization’s ecosystem. By flagging questionable or suspicious links from the outset, Office 365 once again arms organizations with a quick and easily deployed tool designed to out-think cyber-criminals and beat them at their own game.
In this day and age, not every phishing scam will be as obvious as a Nigerian Prince looking to make you rich off his fortune or a dying man begging for help with his hospital bills. Scammers and cybercriminals are getting smarter.
But so is Office 365.
No longer do users have to worry about risky clicks, or the prospect that the emails they receive are just vessels for ransomware and other malware. With Office 365, such dangers are stopped at the door.
Enhanced Email Control
Office 365 recognizes the dangers of an email forwarded to the wrong person–sensitive information passed along without the initial sender’s knowledge. That’s why emails sent through Outlook can now be restricted by the sender to prevent forwarding. It can be nerve-wracking to use email to share sensitive files, but it doesn’t have to be! Microsoft is ensuring that users can control exactly who their files go to by providing them with tools that allow each individual use to regulate forwards, shares, and downloads.
How, you ask? Well, with enhanced encryption, attachments are unreadable to those who are not mean to see them. An improperly forwarded attachment might be downloaded, but the resulting document cannot be opened by the user who’s trying to see what they aren’t authorized to.
Recently, it became public that Apple was forced to threaten legal action against a number of employees leaking sensitive information. While it can be frustrating to even consider the fact that members of your organization might improperly share sensitive documents and files, it’s a simple and frightening reality.
But with Office 365 it doesn’t have to be a serious problem for your organization.
Enhanced Email Encryption
The encryption possibilities don’t stop there, though!
Users would be shocked to learn how few email platforms actually provide adequate encryption. Just ask the North Carolina Department of Health and Human Services, for whom a recent email snafu resulted in the capture of names, social security numbers, and personal medical information of over 6,000 individuals. Inadequate encryption can jeopardize organizations and those who depend on them, and inadequate encryption is frighteningly common.
Microsoft wants to buck that trend. As such, Outlook.com is now offering a host of new encryption functionalities that ensure hackers can’t break into user emails and snatch valuable and sensitive data and files. No matter what the level of email security your recipient possesses, Outlook encryption ensures that interception and leaking by and to hackers is far less of an issue than with other providers. Users no longer need to worry whether recipients are protected to the same degree as they are; Microsoft protects your emails and the files therein all the while!
Top-Notch DLP Policies
Data loss prevention (DLP) is a central tenet of compliance, security, and collaboration. Ultimately, it might be the single most important component of any storage strategy, cloud and on-premises alike. Without proper DLP organizations jeopardize user data and the users that data belongs to. Just ask the thousands of Marine Reservists who found themselves suddenly vulnerable to identity theft back in March of this year. An unencrypted email, shared improperly, put 21,000 (yup, 21,000) reservists personal data at risk.
But, just as the Office 365 cloud platform supplies more collaboration and file restoration capabilities than on-premises ever could, the Office 365 platform provides a host of DLP capabilities that are more or less impossible for a storage strategy built on on-premises servers.
With Office 365, organizations can not only identify and mark documents containing sensitive information (be it a credit card number or a health record) but they can prevent that document or file from being shared. Office 365 also provides users with smart and compliant security features that ensure organizations needn’t fret about rebuilding their storage solutions from the ground-up.
Office 365 Puts Security First
The security functionalities that Office 365 provides are a full-force demonstration of how the cloud can ultimately be the safest place for an organization’s data. Migration can be anxiety-provoking, but, of all the concerns enterprises might have, security needn’t be one of them. Just as the cloud provides new ways for users to collaborate, it provides them with new ways to fortify themselves against cybercriminals.
Office 365 is designed to help organizations succeed. Its commitment to security is just one of many ways.
So why not take the leap to cloud migration? Office 365 is here to catch you.
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