How to Migrate Files to Microsoft Teams

With the SharePoint Online and Office 365 cloud platforms, users have a number of options on how to store and use their data. As documented in our Ultimate Guide to Migrating Shared Drives to SharePoint Online, these options provide different parameters, features, and levels of security, and selecting the correct one for a given set of files is important for maximizing the potential of the data stored therein.

Among the most popular of these options are Microsoft Teams, which provide a hub for teams working on ongoing projects. For those users involved in real-time collaboration Team Sites are a powerful and versatile tool. As such, many organizations are deeply invested in how to migrate files to Microsoft Teams, using the hub as a way to spur user productivity and provide a centralized site for individual projects, separate from other conversations where updates and edits might be lost in the shuffle.

Let’s take a quick look at what sort of files are best moved into this option, and how to migrate files to Microsoft Teams!

What Should I Put in My Teams Sites:

Teams are structured much like an instant messenger for users collaborating on one or a few projects. In this format, files can be sent back and forth and edited in real-time, while team members can constantly communicate about changes and workflows. Because of the IM format, files are also more likely to get buried. With ongoing conversation and collaboration, one might need to scroll for a couple of minutes to find something that was sent to the group just hours ago. That being said, because Teams are restricted to those who have been added, it’s the perfect place for files that only those members need access to, that might take up unnecessary space in Yammer or a SharePoint Site.

Whenever a new team is created it gets a corresponding SharePoint Online site. Additional SharePoint Online Sites can be added to any team.

Download the Ultimate Guide to SharePoint Online Migration and Deployment

Moving Files to Teams Within SharePoint Online:

For users already within the SharePoint Online environment, moving a file over which they have ownership to Teams is almost shockingly simple. Not only can you simply upload a file from your desktop to the Team Site; but, if you have a file, that you own, stored in your OneDrive or a Group site, you can select it, and simply choose the “Move” option. When you select this option, a list of destinations is presented, including any Teams to which you belong.

Migrate Files to Microsoft Teams from Outside Storage:

When migrating files to Microsoft Teams on an enterprise level, it is absolutely crucial to find the correct tool. Because the files you will be migrating are designated to a very specific group of users, and because those files are essential to ongoing projects, your organization will require a tool that can effectively map permissions, ensuring those files do not get lost in the shuffle of migration. In your SharePoint Online architecture, you will likely have a number of different types of sites, and automated and managed migration tools are often the only way to make sure that your files get where they need to go in what can often be a multi-tiered environment.

Choose Your Tools Wisely:

With Cloud FastPath, businesses who want to migrate files to Microsoft Teams have it easier than ever! With our automated migration solutions and comprehensive permissions mapping, SharePoint Online migration is as simple as possible, and administrators and users alike need never worry that files that belong in one location will somehow get shuffled into another, completely out of reach. With Microsoft Teams Sites, users have new ways to collaborate and optimize their files. With SharePoint Online, organizations can rest assured that everything that belongs in those Teams, gets their safely.